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USING
A MENTORING TIME & ACTIVITY LOG
© Barry Sweeny, 2008
One way of assessing the work of mentoring is
to monitor the use of time by the protege and mentor. A number of
programs use a "mentoring log" and ask mentors to keep track
of things like dates, number of hours, kind of activity, with whom,
etc. Whether or not a mentoring log is a good idea depends greatly
on the climate in the organization and the level of trust between
employees and managers.
For example, in an organization where trust is rare,
the use of a log may raise "red flags". Such a situation
will often lead to accusations of "They don't trust us.",
etc. which may, of course, be true. In an organization where there
is considerable trust established, use of a mentoring log can be
used and explained as a way to track the need of mentoring pairs
for released time and whether the organization's allowances for
that time is really sufficient for mentoring needs. In other words,
the log is a program assessment, not a personal issue.
At any rate, consider these things before deciding
on the use of the mentoring log as a means of assessment. Further,
when you do use a log, explain the organization's position on these
issues on the top of the log so they are very visible reminders
of what the log is and is not.
Here is an example of one approach to "logging"
mentors use of time.
Organization
X Mentoring Time and Activity Log
Each mentor should keep an up-to-date listing on
this "Log" of the time spent mentoring. Please save one
clean copy to duplicate and use those duplicates of this page as
necessary. Although this log may be a challenge to maintain, the
organization's Mentoring Program needs this information to conduct
analysis of the adequacy of the released time provided for mentoring
and to demonstrate to those not involved in mentoring how the work
of mentors is carried out.
Send the completed log pages to the Mentor Program
Coordinator at the end of each quarter. Send the fourth quarter
log by June 7th as the last requirement to receive your mentor stipend
check. We thank you for your commitment to the success of your proteges
and their growth and performance!
Mentor's Name ___________________________________ Site __________________________
Date ________
Protege's Name ___________________________________
Mark an X on any that apply. Please use the following
codes for column headings:
1 = Mentor telling & explaining to protege,
2 = M & P planning & organizing, 3 =
working together on a task, 4 = coaching pre or
post conference, 5 = observation by mentor of
protege at work
| Date
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#
Hours |
Description
of Activity if Columns 1-5 Do Not Apply |
Where
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M
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P
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Other
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1
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2
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3
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4
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5
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| # times |
Total Hrs |
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(Of course, the log you use would need many more
horizontal rows for the information.)
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